INTRODUCTION TO ENGAGEMENT
This page confirms your instructions for Excel Accountants (Beds) Ltd (“Accountants”) to act on behalf of you as an individual and/or your company or companies instructed in our email to you (“Individual / Company”) and in particular to provide the the services detailed in our email to you. Each service is detailed below if applicable to you.
ACCOUNTING SERVICES FOR THE COMPANY
You require us as the Accountants to prepare annual accounts for the Company for your consideration and approval. Whilst we shall review the records and make such further enquiries as necessary to enable the preparation of these accounts, we shall not, unless specifically instructed by you in writing, audit in the sense required by statute in accordance with the Companies Act.
In addition to the preparation of annual accounts for the Company, our services will include:
1.1 Submission of abbreviated accounts to Companies House
1.2 Preparation of corporation tax returns and appropriate filing to HMRC
INCOME TAX SERVICES
2.1 We shall prepare income tax computations based on the business accounts for each financial period and submit and agree the computations with the Inland Revenue.
2.2 The Accountants have accepted responsibility for the preparation of your annual Tax Return reporting your income and gains for the year ended 5th April 2017, if you so wish.
2.3 If your/any tax return is likely to be delayed and you have realised a capital gain in the year or will have a higher rate tax liability, we recommend that you advise us by 30 August after the tax year, so that I can notify the Inland Revenue on your behalf, and thus protect you from penalties and default interest.
2.4 We shall provide you wherever possible with estimates of all income tax and Class 4 National insurance liabilities arising and of the due dates for payment and of the actual liabilities when agreed.
2.5 We will review self assessment tax calculations/assessments raised on you by the Inland Revenue, lodge any appeals which may be necessary, and advise you in connection with the payment of tax due thereon. In this connection, we have asked you to sign the appropriate authority which enables the Inland Revenue to send us copies of the assessments raised on you, but you will in any case forward to us immediately upon receipt all assessments and details of all other communications which you receive from the Inland Revenue.
OTHER SERVICES
FEES
LIMITATION OF LIABILITY
Other services are as per stated in our email to you and may include:
3.1 VAT quarterly service including preparation and submission if required
3.2 Payroll services for the number of individuals you have specified
3.3 Advice on associated pension requirements upon your staging date for the Company
3.4 Reports for special purposes, e.g. for acquisition of other businesses, and investigations into other specific businesses, cashflows, and budgets etc.
3.5 Assistance with the preparation of monthly /quarterly management accounts and advice thereon.
Our fees are as stated in our email to you and charged in the time period stated to you in the email.
Please note our bank details isas follows:
Account Name : Excel Accountants (Beds) Ltd
Sort code : 30-90-66
A/c no : 00166742
Whilst increases in negotiated fees are rare, occasionally increases are necessary if significant additional work is undertaken in relation to the scope. In such instances, any increases will be communicated and discussed with you prior to any increase being confirmed.
We will provide services as outlined in this letter with reasonable care and skill. Our liability to you is limited to losses, damages, costs and expenses caused by our negligence or wilful default. However, to the fullest extent permitted by law, we will not be responsible for any losses, penalties, surcharges, interest or additional tax liabilities if you or others supply incorrect or incomplete information or fail to supply any appropriate information or if you fail to act on our advice or respond promptly to communications from us.
You will not hold us, our directors and staff, responsible, to the fullest extent permitted by law, for any loss suffered by you arising from any misrepresentation (intentional or unintentional) supplied to us orally or in writing in connection with this agreement. You have agreed that you will not bring any claim in connection with services we provide to you against any of our partners or employees personally.
Unless there is a legal or regulatory requirement to do so, our work is not to be made available to third parties without our written permission and we will accept no responsibility to third parties for any aspect of our professional services or work that is made available to them.
MONEY LAUNDERING
We have a duty under section 330 of the Proceeds of Crime Act 2002 to report to the National Criminal Intelligence Service (NCIS) if we know, or have reasonable cause to suspect, that you, or anyone connected with your business, are or have been involved in money laundering. Failure on our part to make a report where we have knowledge or reasonable grounds for suspicion would constitute a criminal offence.
The offence of money laundering is defined by section 340(11) of the Proceeds of Crime Act and includes the acquisition, possession or involvement in arrangements for concealing the benefits of any activity that constitutes a criminal offence in the UK. This definition is very wide and would include:
• tax evasion through deliberate understatement of income or overstatement of expenses or stocks; or
• deliberate failure to inform the tax authorities of known underpayments.
We are obliged by law to report to NCIS without your knowledge and consent and in fact we would commit the criminal offence of tipping off under section 333 of the Proceeds of Crime Act were we to inform you of any suspicions or that a report had been made.
We are not required to undertake work for the sole purpose of identifying suspicions of money laundering. We shall fulfil our obligations under the Proceeds of Crime Act 2002 in accordance with the guidance published by The Institute of Certified Accountants.
AGREEMENT OF TERMS
DATA PROTECTION (GDPR)
FIRM INFORMATION
If you have been provided this link then this page summarises our terms of engagement which you hereby agree to by engaging us for the services requested. Please note our terms of engagement can change from time to time and will be updated on this page.
Our period of engagement commences once you accept our quote emailed or communicated otherwise to you and ends when you inform us you wish to terminate our services or we as a firm choose to disengage you as a client.
If there are any matters which you wish us to clarify or with which you disagree, please let us know.
We do not require a signature from you for agreement to these terms upon appointment.
We aim to provide you with a full satisfactory service and the Directors will seek to ensure that this is so. We undertake to look at any complaints promptly and to do what we can to resolve the position. If you are still not satisfied you may of course take up the matter with the Institute of Certified Accountants in England and Wales , but we would hope that this situation never arises
We nevertheless hope that we shall provide you with an excellent service, and meet all your financial needs as appropriate. If you are displeased in any way with our work carried out, then please inform us so that the matter can be dealt with promptly. Also if you feel that we can improve our service then please let us have your recommendations.
In providing our services, we will collect, use and store personal data about you, your staff, and others connected with your business. We act as a data controller in relation to this information, which means we are responsible for deciding how it is used and for keeping it secure.
We will process personal data only for the purposes of delivering our professional services, meeting our legal and regulatory obligations, and managing our relationship with you. This may include sharing information with HMRC, regulators, or third parties where legally required or where it is necessary for providing our services.
We will take appropriate technical and organisational measures to safeguard personal data, and we will not transfer your data outside the UK (or the EEA, where relevant) without ensuring adequate protection.
You have rights under data protection law, including the rights of access, correction, restriction, objection, and (where applicable) erasure of your personal data. If you wish to exercise any of these rights, please contact us.
Further details on how we handle personal data can be found in our Privacy Notice, which we will provide separately or make available on request.
By appointing us, you confirm that:
You have authority to provide us with any personal data we need to deliver our services;
Where you provide us with personal data relating to third parties (such as employees, contractors, or family members), you have complied with your own obligations under data protection law, including informing those individuals that their data will be shared with us.
We are committed to ensuring the protection of the privacy and security of any personal data which we process. We will not share your personal or business details to other third parties unless specifically requested by your (for example to a chosen mortgage broker). By agreeing to our quote and viewing this link on engagement you adhere to the above
Excel Accountants (Beds) Ltd
Registration Number: 06822595
VAT Number: 982 6001 22
Directors:
Vinesh Camiah, FCA (vinesh@excelaccountantsltd.co.uk)
Shalini Camiah, FCCA (office@excelaccountantsltd.co.uk)